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Accountant

Full Time, Exempt/Salary

Accountant

 

 

Summary:

The Accountant assists with the day-to-day financial activities of a multi-faceted program which primary responsibilities include performing accounting, reporting, reconciliation and control functions with accuracy and timeliness, supporting accounting interaction with other departments and third parties contributing to Whiterock Conservancy’s objectives.

 

The position must be self-motivated with excellent time management skills and comfortable with both individual and group work, and willing to work with the public. The Accountant must act in WRC’s best interest and carry out responsibilities in accordance with organizational policies, programs and procedures. This position must be a team player, maintain a positive attitude, good communication skills and be respectful and professional towards other staff members, volunteers and guests.

 

Essential Job Duties and Responsibilities:

·         Timely, reliable and consistent physical attendance is an essential function of this position.

·         Some weekend and holiday work may be required

·         Understand WRC Visitor Rules and Policies

·         General awareness of safety concerns and reporting issues to supervisor

·         Be proactive in researching, identifying, and sourcing cost effective solutions.

·         Collaborate with WRC staff as needed

·         Perform other duties and activities as assigned

Management

·         Monitor compliance with generally accepted accounting principles and maintain a documented system of accounting policies and procedures

·         Oversee the operations of the accounting department, including the design of an organizational structure adequate for achieving the department's goals and objectives

·         Assist the Executive Director with onboarding new staff

Transactions

·         Analyze daily banking transactions and journal entries

·         Ensure that accounts payable are paid in a timely manner

·         Ensure that all reasonable discounts are taken on accounts payable

·         Issue invoices to customers in collaboration with Administrative Assistant

·         Ensure that accounts receivable are collected promptly

·         Process payroll in a timely manner: Prepare bi-weekly payroll checks and automatic deposits and complete regular payroll reconciliation

·         File and pay all payroll taxes in a timely fashion

·         Ensure all payroll deductions are processed timely: IRA retirement, health insurance, child support, etc.

·         Prepare W2’s and 1099’s annually and electronically submit to appropriate government agencies

·         Ensure that periodic bank reconciliations are completed

·         Reconcile sub-ledger accounts (such as inventory)

·         Ensure that required debt payments are made on a timely basis

·         Maintain the chart of accounts

·         Maintain an orderly accounting filing system

·         Maintain a system of controls over accounting transactions

·         Verify and reconcile contracts, orders, and vouchers, and prepares reports to substantiate individual transactions prior to settlement between QuickBooks and Donor Perfect

·         Reviews, investigates, and corrects errors and inconsistencies in financial entries, documents, and reports.

·         Tag and monitor fixed assets

·         Collect sales taxes from customers and remit them to the government

·         Record cash receipts

·         Maintain the petty cash fund

Reporting

·         Prepare monthly reports, take minutes and participate in Finance Committee meetings

·         Issue timely and complete financial statements

·         Collaborate with the Executive Director to establish and implement annual budget

·         Manage the production of the annual budget and forecasts

·         Provide advice and assistance and early warning of such problems as cash flow, cost over-runs, excessive charges, and potential penalties.

·         Provide management cost reports for all departments as requested

·         Provide financial analyses as needed, in particular for capital investments and pricing decisions. Example: Bank CD’s

·         Work with the leadership team to produce a comprehensive organizational annual report

Compliance

·         Coordinate and lead the provision of information to external auditors for the annual review

·         Comply with local, state, and federal government reporting requirements and tax filings

 

Secondary Duties

·         Attend periodic staff meetings, regular team check-ins, and periodic reviews

·         Support trail users, campers, and other Whiterock guests by giving directions, answering questions, and providing resources

·         Track and monitor reimbursable expenditures for grant funded projects and submit reimbursement requests in a timely manner.

·         Work with staff to continuously monitor and reconcile guest data for donor management software for solicitations and marketing.

·         Collaborate with staff to ensure best practices for conservation and farming income and expenses by assisting with lease contract payments and other agricultural activities.

·         Other duties as assigned.

 

Preferred Minimum Qualifications - (Education and Experience):

·         Bachelor’s degree in Accounting or Finance

·         3-5 years of experience in an accounting role

·         High school diploma or GED with equivalent work experience or combination of coursework and work experience considered

·         Proficient with QuickBooks and Microsoft Office

·         Experience with accounts payables, accounts receivables and payroll

·         Proven ability to analyze data for patterns and key metrics

·         Desire to work for a nonprofit organization in a rural setting and live within a 40 min commute

·         Experience communicating financial information to a Board of Directors

·         Valid driver’s license

·         Ability to use own vehicle for business related activities (reimbursable under Whiterock Conservancy travel policy).

·         Ability to use personal cell phone (with reimbursement) to stay in contact with Whiterock Conservancy staff, volunteers, guests and visitors as needed.

·         Willingness to work occasional evenings and weekends, willingness to travel for short periods of time

·         Ability to work independently and as a positive team member

·         Detail oriented, honest and trustworthy

·         Excellent time management and priority skills

·         Excellent written and verbal communication and listening skills

·         Professional, respectful and reliable conduct

 

Physical Demands:

·         Standing – Approximately less than 2/3 of on-the-job time.

·         Walking – Approximately less than 2/3 of on-the-job time.

·         Sitting – Approximately more than 2/3 of on-the-job time.

·         Use of hands to finger, handle or feel – greater than 2/3 of on-the-job time.

·         Reaching with hands and arms – greater than 2/3 of on-the-job time.

·         Climbing or balancing – Approximately less than 1/3 of on-the-job time.

·         Stooping, kneeling, crouching or crawling – less than 2/3 of on-the-job time.

·         Weight lifted/Force exerted – Occasionally requires lifting objects up to or more than 50lbs.

·         Travel for position less than 10% of the time.

·         Works majority of the time indoors.

 

Certificates, Licenses, Registrations:

·         Valid Iowa driver’s license

·         CPR & First Aid Certification

·         There will be a 3-month probationary period.

 

Full-time - $45,000-$55,000 Annually

•         Vacation – 10 Days Annually (See Employee Manual for details)

•         Paid Holidays – 10 Days Annually

•         Health Insurance Package

•         3% IRA Match Retirement Plan

•         $40 monthly phone reimbursement

•         Sick Leave – 5 days annually (See Employee Manual for details)

•         Personal days- 4 days annually (See Employee Manual for details)

Send resume and cover letter to: kzimmerman@whiterockconservancy.org

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